United States of America: Manager, Procure to Pay and Payroll

Organization: Population Services Intl.
Country: United States of America
Closing date: 21 Dec 2014

Population Services International (PSI) is the world’s leading non-profit social marketing organization, with a mission to measurably improve the health of poor and vulnerable people in the developing world by influencing their behavior, principally through social marketing of family planning and health products and services, and health communications. PSI has programs in more than 60 countries and works in malaria, HIV, reproductive health, child survival, and tuberculosis. PSI's core values are a belief in markets and market mechanisms to contribute to sustained improvements in the lives of the poor; results and a strong focus on measurement; speed and efficiency with a predisposition to action and an aversion to bureaucracy; decentralization and empowering our staff at the local level; and a long term commitment to the people we serve. For more information, please visit www.psi.org

PSI seeks applicants for the position of Manager, Procure-to-Pay & Payroll. This position currently reports to the Global Controller and is based in Washington, D.C. This position will also supervise permanent and temporary Accounts Payable and Payroll staff.

RESPONSIBILITES:

Procurement Card Process Management

• Lead the design and implementation of the transformed procurement card process in conjunction with the Procurement Department.
• Develop internal controls, service levels and reporting for the procurement card process.
• Manage the procurement credit card program with the bank and staff.
• Manage the procurement card program vendors.
• Develop training and communication plan for the new procurement card process. Establish regular training for the procurement card process.
• Monitor and improve internal control effectiveness for the procurement card processes.
• Identify and analyzing statistical data to maintain efficient and effective procurement card process.
• Scale processes and department to meet demands and needs of the company.

Employee Travel & Expense Reimbursement Management

• Manage the Concur travel & expense program including regular training.
• Manage the travel credit card program.
• Monitor and improve internal control effectiveness over travel card processes.
• Coordinate Concur processes with Travel department.
• Scale processes and department to meet demands and needs of the company.
• Ensure that travel expenses are in compliance with USAID/Federal rules and regulations

Accounts Payable Management

• Build a productive, focused and high-performance Accounts Payable department.
• Manage AP which includes: disbursements, issue resolutions, business partner relations, cash disbursements, expense reimbursement, 1099 and tax related matters.
• Responsible for maintaining vendor databases of key information for use in invoice and 1099 processing.
• Manages the accurate maintenance of general ledger coding while meeting established service levels.
• Develops, implements and maintains the systems, procedures, internal controls and policies of leading practices that ensure adherence to company guidelines.
• Manages monthly closing of financial records and posting of month end information; ensures accuracy and timeliness of financial statements.
• Provides accounts payable assistance to program and project managers and operations staff. Responds to questions/concerns with superior customer service to meet business needs.
• Oversee the maintenance of departmental records and the generation/balancing of transaction reports.
• Responsible for the proper recording of accrued expenses.
• Analyze and resolve issues with vendors.
• Work with Contracts department to monitor sub-recipient payments.
• Reconcile and edit AP transactions before permanently affecting General Ledger module.
• Perform month/year end closing process and account reconciliations.
• Identify department inefficiencies and implement process improvements.
• Identify and analyzing statistical data to maintain efficient processes and system effectiveness.
• Materially participate in the annual audit and program audits.
• Other duties or special projects as assigned.

Cash / Bank Account Management

• Manage the execution of cash transactions and bank account reconciliations

Payroll Management

• Manage payroll processing and required federal and state reporting
• Train and empower other staff within the AP department to effectively perform payroll functions smoothly during absences
• Interact with employees and the People Department to respond to payroll issues
• Manage collection of and analyze field severance accruals
• Evaluate and recommend appropriate internal controls over Payroll operations
• Perform regular review and audit of Payroll processes and procedures
• Perform month/year end closing process and account reconciliation

People Management

• Selects and hires employees for the departments. Trains and evaluates employees to enhance their performance, development and work product.
• Ensures skill deficiencies are resolved through the implementation of development programs, individual training, cross-training and/or through recruitment.
• Delegates responsibilities when necessary or appropriate to staff members.
• Addresses performance issues and makes recommendations for personnel actions. Motivates and rewards employees including providing salary increases and promotions within allocated budgets and company guidelines.

QUALIFICATIONS:

• 4 year accounting or related degree or equivalent experience, CPA a plus.
• 8+ years of accounts payable experience in financial reporting, public accounting, government contracting or non-profit environment.
• 4+ years of payroll experience.
• Three or more years of leadership experience included.
• Procure-to-pay process transformation and improvement experience.
• Service level management experience.
• Solid project management and multi-tasking skills.
• Strong communication skills, both verbal and written, and the ability to effectively interact with senior management and individuals with varying degrees of financial knowledge.
• Effective presentation skills for educating internal clients on Accounts Payable and Concur expense reporting processes.
• Concur Travel & Expense software experience.
• Lawson ERP system experience preferred.
• Demonstrated proficiency with accounting, report-writing tools, and spread sheet software.
• Attention to detail with emphasis on accuracy and quality.
• Exceptional customer service skills.

The successful candidate will have an interactive nature; ability to work in a fast-paced environment; strong analytical and problem solving capabilities; attention to detail; and excellent managerial abilities.

Preference will be given to candidates with exposure to Lawson, Deltek or other large-scale enterprise resource planning systems. Fluency in a foreign language is a plus.

Please apply online at www.psi.org.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.

Apply Here

PI87459055

How to apply:

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