Haiti: Grants Officer

Organization: J/P Haitian Relief Organization
Country: Haiti
Closing date: 18 Jan 2015

Position Title :Program Development and Grants Officer

Supervisor :Program Development and Grants Manager

Grade :SF-II

Line Management :n/a

Location of Position: Haiti

Description:

The Program Development and Grants Officer role sits in the Program Quality and Organizational Development (PQOD) Department, which comprises 3 units: Program Development, Monitoring and Evaluation, and Organizational Development. As part of a dynamic team and under the supervision of the Program Development and Grants Manager, s/he will be responsible for:

· Funding opportunity research and proposal development;

· Grant management and reporting;

· Lesson learning and capacity building.

Responsibilities and Duties:

1. Essential Functions

Funding Research

· Research funding opportunities on a regular basis;

· Liaise with potential donor organizations for grant-related information as needed;

· Provide timely advice and information on funding opportunities, requirements and procedures and support on Go/No Go Meeting preparation and delivery.

Proposal Writing

· Assist in the formulation of grant proposals and the coordination of the appropriate contributions from the different program departments: coordinate the collection of relevant information from J/P HRO program teams for proposal preparation and edit draft proposals for accuracy, completeness and clarity to ensure high-quality of final submissions in accordance with grant/donor requirements and deadlines;

· Support the Program Development/Grants Manager in defining and implementing program funding strategies;

· Represent J/P HRO in donor meetings, in conjunction with other J/P HRO staff;

Donor relationship management

· Provide support to Program Development and Grant Manager in communications with donors regarding grant opportunities and ongoing projects as needed;

· Support the Program Development and Grant Manager in the presentation of current programs and activities internally and externally;

· Provide assistance in resolving issues and conflict with funding/donor agencies;

· When needed, represent J/P HRO in external meetings (Cluster meetings, meetings with potentials partners and donors, etc.).

Program performance andReporting***

· Lead on in the implementation of the Grant Opening Meetings;

· Coordinate monthly, quarterly and annual donor reporting schedules;

· Define the structure of the report and data needed;

· Define (with the M&E officer) the data analysis needed;

· Finalize report for Program Development and Grants Manager review.

Monitoring & Evaluation and Organizational Development

· Assist the M&E Officer in the formulation of M&E and information management tools for proposal development and grants management;

· Participate in the documentation of lessons learned and best practices of the different programs;

· Participate in organizational capacity building initiatives led by the Program Development/Grants Manager;

· Lead user of Salesforce for Proposal Development and Grants Management information management.

2. Non-Essential Functions

n/a

3. Qualifications

· Bachelor’s Degree in International Relations, Development or other relevant academic background (essential), Master’s Degree (desirable);

· Minimum of 2 years of experience in writing in a professional setting in both English and French (required);

· Experience in drafting proposals for major development agencies such as ECHO, USAID, World Bank or The Clinton Foundation (required);

· Minimum of 3 years of work experience in the development field (highly desirable);

· Previous work with non-governmental or international organizations (desirable);

· First-hand knowledge of the Haitian context (desirable).

4.**Required Skills**

· Superior written communication skills, evident through written proposals or other submissions in both French and English (required), Fluency in Creole (desirable);

· Excellent interpersonal skills with the ability to effectively network and manage a variety of relationships in a multicultural environment;

· Flexible work attitude, ability to meet unexpected demands and capacity to work both in a team environment and independently;

· Strong computer skills with MS Office suite;

· Integrity and commitment to humanitarian values.

How to apply:

HOW TO APPLY:

To apply for this position please submit your application including motivation letter, resume and copy of diplomas to the Human Resources Department at 17, Rue Maurice Latortue, Delmas 48 or kenneth.dossous@jphro.org before Jan 15, 2015. Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.