Country: United States of America
Closing date: 31 Dec 2014
Opportunity in Washington, DC
The United States Agency for International Development (USAID) has contracted through CAMRIS International partnered with IAPWorld Services Inc. (IAPWS), to recruit and hire qualified individuals for the following position:
Title: Program Analyst – F/PPM
United States Agency for International Development (USAID-DOS/F/PM),
Office of Foreign Assistance Resources (F), Planning and Performance Management (PPM)
Application Deadline:Open until filled
GENERAL DESCRIPTION:
Provides technical guidance and support to planning and budgeting teams; performs a variety of both complex and routine analytical and administrative duties. These duties range from complex analytical-type tasks such as collecting, compiling, analyzing data for various program documents, designing and maintaining spreadsheets in support of financial tracking systems, and editing public documents for publication to administrative-type tasks such as scheduling briefings and meetings and maintaining program files. The Program Analyst ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual requires a working knowledge of USAID and State Department policies, guidelines, practices, and procedures.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ROLES AND RESPONSIBILITIES:
Specific Analytical/ Duties to Support F:
- Lead support for Operational Planning (OP) portfolio before, during, and after OP submission.
- F point of contact for USAID Intranet Modernization Initiative.
- Translate policy needs and changes into IT system requirements.
- Track, analyze, and present After-Action Review data and reports together with OP Team.
- Develop, and implement new Mission Objective management and tracking across F processes.
- Serve in strategic plan development working group, crafting and establishing guiding principles and mission statements for the division.
- Support project and task management by developing and maintaining project schedules and tracking status of tasks, to help ensure that schedules and deadlines are met.
- Review and organize files and reports, assist with the establishment of an improved knowledge management system within the office.
· Research, plan, analyze, and organize technical and/or statistical information and develops data for use in briefings, publications, and reports. Recommends statistical formats for reports, ensuring consistency with USAID standards.
· Draft program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters.
· Collect and compile data for use in regular and ad hoc reporting on the status of programs from various sources such as cooperating agency reports, USAID reports and documents, and technical staff. Ensure that schedules and deadlines are met.
Specific Team Support Duties
- Manage all communication, both internal and external, on a variety of both complex issues and routine updates.
· Guides long-term requirements gathering, system development, and troubleshooting, including reaching out to the field for feedback and technical data crosswalking regarding the development of Next Generation foreign assistance budget software.
- Respond to data requests from Inspector General, Government Accountability Office, and other external partners, managing dissemination of sensitive information.
- Coordinate and manage strategy drafts, feedback binders, and final documents received from Missions, including posting on Diplopedia site and communicating with field and Washington offices.
- Draft and edit communications products, including department wide cables, memoranda, and presentations that communicate strategic and operational planning processes and guidance.
- Develop and edit training materials, including step-by-step walkthroughs, power point presentations, handouts, and webinars.
- Lead in-depth training, both in person and via web, and bureau- or office-specific sessions
- Develop documentation for strategic planning and OP processes, including written Standard Operating Procedures (SOPs) and process maps.
- Provide help desk support for F budget analysts, department bureaus, and overseas Missions in responce to inquiries about the strategic planning and OP processes in a timely manner
- Organize and maintain planning process files and documentation.
- Organize, schedule, and support meetings.
- Provide broad support to the members of the planning team to ensure the timely and accurate execution of F/PPM Planning Team responsibilities.
· Assist technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
· Work with USAID staff on general management-related activities.
· Maintain/or provide assistance with administrative and financial tracking systems, and assists in the design and maintenance of spreadsheets and databases to support these systems.
· Provide various administrative support as required, including but not limited to, technical assistance with Office conversion to SharePoint, maintenance of website, and implementation of knowledge management protocols.
· Provide quality control review and copy editing of publication materials for content and style prior to release.
Other duties as assigned.
CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER
EXPERTISE REQUIRED.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
· The position requires a BA/BS and/or 5-6 years of professional office experience or a MA/MS and/or 3-4 years of professional office experience.
· Requires proficiency in the use of Microsoft Office, Internet and e-mail applications.
· Experience in the use of data base applications is recommended.
· A Secret Security clearance is required.
LANGUAGE SKILLS
Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
CERTIFICATES, LICENSES, REGISTRATIONS
None.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.
CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at https://careers-camris.icims.com.
CAMRIS and IAP are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.
How to apply:
Please submit your resume online at https://careers-camris.icims.com.
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