Country: United States of America
Closing date: 20 Oct 2014
We are pleased to announce the following vacancy:
JOB ID: 2670
CLOSING DATE: 20 October 2014 (5.00 p.m. New York time)
POST TITLE: Programme Associate
CATEGORY: ICS-6 (G6)
POST NUMBER: 00026731
DUTY STATION: New York
DURATION: One year (renewable)1
ORGANIZATIONAL UNIT: Humanitarian and Fragile Contexts Branch, Programme Division
ORGANIZATIONAL LOCATION:
This post is located in the Humanitarian and Fragile Contexts Branch (HFCB) of the Programme Division.
JOB PURPOSE:
The Programme Associate is responsible for overall Branch budgeting and accounting processes, monitoring financial allocations and expenditures, as well as initiating improvements in the area of financial operations. The incumbent also provides all programme support at HFCB level and provides guidance and support to HFCB staff on financial and as well as limited administrative issues.
DUTIES AND RESPONSIBILITIES:
The incumbent is expected to perform the following duties:
• Provide programme support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Review, research and clear all documentation submitted by HFCB implementing partners prior to the registration process and support IP capacity assessments as necessary;
• Directly assist with monitoring and implementation of selected project components or trust fund projects, managed by designated budget owners, by ensuring compliance of projects/component budgets with organizational programme and policy guidelines, as well as with audit and evaluation findings, by benchmarking project performance and transmitting such information to budget owners;
• Manage and monitor the expenditure ceiling of the branch, both institutional budget and core and non-core programme funds;
• Monitor status of the Operating Fund Accounts(OFA) and propose action for the timely clearance of expenditures;
• Coordinate regularly with MIS and Finance Branch to ensure the quality and timeliness of reports;
• Assists with monitoring and tracking of allocations and utilization of UNFPA Emergency Fund and EFORMS;
• Provide advice to HFCB staff on all aspects of Atlas, budgeting, and UNFPA financial rules and regulations;
• Maintain and update a database of all HFCB projects, showing their implementation and financial status;
• Assist in the preparation and monitoring process of the HFCB OMP; and
Perform other duties as may be assigned.
WORK RELATIONS:
Liaison and interaction with relevant HQ units (including MIS, to resolve Atlas-related queries; Finance Branch, to resolve budgeting and expenditure issues; DHR, for personnel related issues; OAIS, for audit related issues; Programme Division, to resolve programme issues); UNFPA Regional and Country Offices; other UN agencies.
External partners include project partners of the Branch’s core funded programme.
REQUIRED COMPETENCIES:
i) Values: Integrity, commitment, embracing diversity, embracing change
ii) Core Competencies: Achieving results, accountability, developing professional expertise, analytical thinking, working in teams, communicating for impact
iii) Required Skillset:
• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking
• Supporting financial data analysis
REQUIRED QUALIFICATIONS:
Education:
• University degree, required.
• Additional training in areas of finance and administration.
Knowledge and Experience:
• 6 years' programme, admin/finance-related work experience.
• Previous experience in the UN an advantage.
• Experience of UN accounting framework and systems, specifically Atlas, project management, general administration and human resources.
• Proficiency in use of spreadsheets, knowledge of Word, Excel and PowerPoint.
• Good writing and communication skills.
Languages:
Fluency in English required. Knowledge of other official United Nations languages an asset.
UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive net salary plus health insurance and other benefits.
How to apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment/application_guide.doc.
Please print out the Guide for your reference during the registration and application process.
SPECIAL NOTE:
Please note that applicants applying for UNFPA General Service posts located in New York must have a valid G-4 visa or U.S. Permanent Residency or U.S. Citizenship. Applicants must pass the UN ASAT in order to be eligible to be appointed against the post. We will only be able to respond to those applicants in whom UNFPA has a further interest.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
1 No expectancy of renewal in accordance with UN Staff Regulations 4.5
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