United States of America: Senior Awards and Compliance Officer

Organization: Population Services Intl.
Country: United States of America
Closing date: 23 Oct 2014

PSI seeks a Senior Awards and Compliance Officer to support our East Africa Region. The incumbent will: 1) provide general award support and guidance to Grants and Contracts, Program and Field staff on complex compliance questions; 2) develop guidance documents that explain funder requirements for both prime award and subaward mechanisms and that support program needs and reflect best practices; 3) lead sharing of negotiation strategies with funders across the Department; 4) identify training needs and facilitate in-person and virtual trainings to ensure prime and subaward functions are implemented as consistently as practicable across the global organization; 5) support the development of prime award and subaward monitoring tools and templates; 6) promote compliance with and lead the development of G&C support tools. Works to the highest ethical standards for award management and supports sharing of best practices and tools. This position reports to the Senior Awards and Compliance Manager.

RESPONSIBILITIES:

Administration:

• Support systems to track subawards and prime award terms and conditions, and to gather basic information about awards
• Carry out award reviews prior to signature and accumulate and share information on negotiation strategies and history across PSI
• Apply technical knowledge to support the design, implementation, management and monitoring of G&C systems and workflow processes and procedures.
• Maintain permanent files according to protocols including prime and subaward documents regarding funding or other terms and conditions
• Participate in the award input work flow by reviewing award input requests for completeness including the existence of a fully executed award with all annexes, budget and other required documentation.
• Complete the award database and update the central filing system after notification of a complete project set up.
• Update the work load tracker on a regular basis to ensure the continued tracking of department metrics.
• Ensure that the subaward database is current and complete through quarterly subaward updates.
• Create and follow up on opportunities to improve systems, to provide increased support to G&C staff in the field and to share knowledge of G&C with more junior staff in the Department

Award Oversight Support:

• Provide support to staff negotiating awards to ensure that the best available terms are included in awards coming to PSI and are to the greatest extent possible consistent with PSI policy and procedures
• Work closely with external stakeholder (e.g. funders) and internal stakeholders (e.g. PSI Grants and Contracts staff, program staff, and field staff) to provide support on prime award management issues
• Serve as a subject matter expert on prime award management; create opportunities to develop and share tools across the global PSI network
• Help develop country office G&C and other staff and seek opportunities for prime award trainings and technical assistance.

Subaward Monitoring Support:

• Provide lead technical support for the development of funder specific tools and update or revise current tools on the entire subaward life cycle to be used by country offices, Grants & Contracts, regional and program staff. Tools may include, but are not limited to, subaward templates, subaward management manuals, pre-award assessment and post-award monitoring checklists and templates
• Oversee the technical aspects of training on funder regulations, PSI procedures and industry best practice on subaward management and the use of subaward management tools
• Support preparation of responses to audit requests
• Identify opportunities for strengthening PSI subaward monitoring efforts.

Compliance Support:

• Develop recommendations for standard language and responses to ensure consistency of practice.
• Perform research on OMB Circulars, Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulations (AIDAR), Global Fund, KfW, DFID, and prepare written responses to queries from the country offices and HQ
• Support G&C team efforts around capacity-building and help ensure that tools and templates meet program implementation needs
• Work closely with the Sr. Awards & Compliance Manager to ensure alignment of subawards with prime award terms and conditions and to ensure that G&C tools are maintained to support this alignment
• Remain current on changes within the industry through resource sites, publications, and continuing education, and provides training and refresher sessions for G&C staff on pertinent topics.

Training and Capacity Building

• With the support of the Senior Awards and Compliance Manager, contribute to the Awards and Compliance training support function by participating in the development, organization and presentation of training modules (In-country online webinars, and HQ brown bag sessions).
• Other duties as assigned.

QUALIFICATIONS:

• MS/MA/MBA or equivalent years of experience
• 3-5 years in international Prime and/or Subaward administration. Additional years of relevant work experience may be substituted for educational requirement
• Demonstrated expertise with researching, interpreting and applying funder regulations, including FAR, AIDAR, OMB Circulars, administrative requirements and other applicable rules and regulations regarding implementation of federal awards.
• Familiarity with funders such as Global Fund, DFID, KfW and UN agencies
• Ability to work in a team-oriented environment.
• Previous experience in training using adult learning techniques and experience coordinating and facilitating in-person and virtual trainings
• Previous experience with international nonprofit organization preferred
• High level of attention to details in all aspects of work responsibilities
• Excellent interpersonal skills to effectively interact with all levels of staff and subawardees
• Strong oral and written communications skills to effectively communicate with subawardees and PSI staff
• Working knowledge of database applications, word processing and Excel
• Ability to read and understand award terms and conditions

French/Spanish language skills highly desired.

STATUS:

• Exempt
• Level 6

APPLY ONLINE athttp://www.psi.org**. No calls or emails, please.** PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.

Apply Here

PI84730100

How to apply:

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