Country: United States of America
Closing date: 15 Nov 2014
Please note that the location for this role is flexible and not limited to US locations.
DEPARTMENT SUMMARY:
The role of the Internal Audit Department IAD is to provide objective assurance that Mercy Corps’ risks are being managed appropriately and that the agency’s internal control framework is operating effectively. The IAD actively reviews the reliability and integrity of financial and operating information as well as the systems established by the agency to ensure compliance with internal policies and procedures, donor policies and regulations, and US and host country laws and regulations.
GENERAL POSITION SUMMARY:
The Director of Internal Audit (DIA) will provide leadership and strategic direction to the Mercy Corps Internal Audit Department. The DIA will implement the Mercy Corps internal audit program to ensure compliance with accounting principles, donor regulations and requirements, and organizational financial policies and procedures in order to safeguard MC assets, verify the accuracy of financial reporting, and promote organizational and operational integrity. The DIA will provide strategic leadership to the IAD, and work closely with the Audit Committee of the Mercy Corps Board of Directors (“Audit Committee”).
ESSENTIAL JOB FUNCTIONS:
Internal Audit Systems
- Document and maintain the Mercy Corps Internal Audit program, including the periodic review of all audit methodologies and procedures to ensure compliance with Mercy Corps’ policies and donor regulations.
- Ensure that all internal audit protocols, reports and interactions with field, HQ staff and other parties are conducted with a high degree of integrity, objectivity and with the overall objective of positively promoting improvement.
- Guide the implementation of any special scope or surprise audits as requested by senior management, the CFO or the Audit Committee.
- Review, edit or write and publish all required Internal Audit reports, ensuring their completeness, correctness and fairness, while strictly adhering to established timelines and due dates.
- Using appropriate channels, alert senior management, the CFO or Audit Committee to any organizational conflicts of interest or other significant internal control or compliance issues.
- Maintain an expert knowledge of Mercy Corps’ internal policies and procedures as well as stay abreast of donor rules and regulations.
- Maintain and upgrade as necessary a system for the safeguarding and completeness of all internal audit historical documents and records.
- Present findings and discuss recommendations with senior management and the Audit Committee.
- Lead and manage the system for responding to allegations of violations of the Anti-Corruption and Anti-Bribery policies. Maintain the Corruption Incident Register, an internal Mercy Corps document tracking any alleged incidents of corruption globally. This requires working collaboratively with the Legal, Compliance and International Finance teams to report, investigate and close any reported incidents.
- Monitor the Mercy Corps Integrity Hotline and respond to all submissions as required by policy.
Team Management
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes.
- Provide team members with information, tools and other resources to improve performance & reach objectives.
- Supervise, train and mentor current staff of two Internal Auditors.
Field Audits
- Responsibility for conducting 4-5 field audits per year including travel to international field locations to perform internal audits as determined in the annual schedule or in response to requests for special scope audits.
- Responsibilities include cataloging reported incidents, ensuring follow-up and closure, and monthly meetings to review the current Register.
Coordination
- Coordinate closely with the CFO, Finance and Compliance Support Unit, PALM Unit and the Controller to ensure that the Internal Audit program reflects current Mercy Corps field and/or HQ policies and procedures.
- Provide feedback to these units on the effectiveness of current policies, procedures and controls and make recommendations for improvements.
- Liaise with Mercy Corps’ external auditors as necessary and assist the Controller or International Finance Department in responding to relevant inquiries.
Accountability:
- Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Organizational Learning:
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
SUPERVISORY RESPONSIBILITY: Internal Audit team (2 internal auditors)
ACCOUNTABLE DIRECTLY TO: Audit Committee and the Chief Financial Officer
REPORTS TO: Chief Financial Officer
WORKS DIRECTLY WITH: Field personnel, including Country Directors, Country Finance Managers and finance staff members; International Finance; Finance and Compliance Support Unit; PALM Unit; Controller
KNOWLEDGE AND EXPERIENCE:
- A degree in Business Administration, Accounting and/or Finance and a CIA (Certified Internal Auditor) credentials are required
- 5-7 years of relevant internal or external auditing experience, preferably with a recognized public accounting firm or not-for-profit organization with worldwide operations similar to that of Mercy Corps.
- Relevant “hands-on” experience with federally-funded grants, US Government and European Union donor regulations, and automated general ledger software.
- Excellent writing and verbal communication skills and be able to communicate effectively with both financial and non-financial audiences.
- Overseas working experience in similar settings is preferred, as is positive experience in dealing with people and cross-cultural communication.
SUCCESS FACTORS:
The successful DIA has a proven ability to analyze complex situations, objectively document and prioritize findings and to develop workable recommendations for improvement is essential. S/he must work both independently in Mercy Corps field offices and cooperatively with agency staff at all levels. In addition, the DIA will conduct him/herself with a high degree of integrity and objectivity while also working towards an overall objective of positively promoting improvement. Lastly s/he will have effective, positive communication is essential to success in this position.
LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:
The location of the position is flexible. The position will entail up to 40%travel to field locations, including program locations that may include insecure or harsh environments. The DIA is also required to attend the Audit Committee meetings at the Portland HQ three times a year.
Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues.
How to apply:
Please apply directly at:
http://mercycorps.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjo...
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