Country: Canada
Closing date: 16 Sep 2013
FINAL REPORT PREPARATION TERMS OF REFERENCE
SPORT FOR DEVELOPMENT PROGRAM: LIBERIA, GHANA, MALI, RWANDA, AND BENIN
I. RIGHT TO PLAY
Right To Play uses sport and play as tools to educate and empower children and youth to overcome the effects of poverty, conflict and disease is disadvantage communities. Right To Play is committed to improving the lives of these children and to strengthening their communities by translating the best practices of sport and play into opportunities to promote development, health and peace.
Right To Play programs foster healthy physical, social and emotional development of children and youth, and build safer and stronger communities. Right To Play’s core principles are child protection, gender equality, community engagement, and inclusion; these principles must be ensured in all of our programming. Our work impacts the areas of Enhancing Education Quality, Transforming Healthy Practices, and Building Peaceful Communities, through the innovative use of sport and play to develop knowledge, attitudes and promote behavior change among children and youth.
II. THE PROJECT
Right To Play has implemented a Regional Sport and Play for Development program in five countries across West and Francophone Africa (WAFA): Benin, Ghana, Liberia, Mali, and Rwanda since 2007. The program will end in October 2013.
Working through trained teachers and community coaches, the program is building essential life skills in children and youth, promoting the adoption of healthy attitudes and behaviors related to HIV and other preventable diseases, and fostering increased inclusion of girls, women, and vulnerable children in community decision making through the power of sport and play, and creating sustainable change through capacity building and advocacy with communities, implementing partners, and government agencies. Specifically, the program aims to realize the following nine outcomes under five thematic areas:
Life Skills of Children and Youth
1. Improved life skills among children and youth including resiliency, respect, discipline, cooperation, self-confidence, communication and problem solving
2. Improved child motivation to attend school and confidence to participate in class
3. Increased youth leadership skills and ability to participate in decision making at the community levelHealth Promotion and Disease Prevention
4. Children, youth and coaches improve attitudes and knowledge and adopt healthy practices surrounding HIV and other preventable diseases
Inclusion: Gender Equality
5. Increased confidence, self-esteem and leadership skills among girls and women
Inclusion: Child Protection
6. Increased access to child protection services
Sustainability
7. Increased community involvement in and support of the program and its purposes
8. Inclusion of sport for development in local and national action plans
9. Increased partner capacity to independently implement sport and play programs
While all five countries implement programming to achieve all of these broad outcomes, each country takes on specialized areas of focus given their local expertise and context. Therefore a country’s programming in its specialized area(s) of focus is much richer and comprehensive than this same area in the other countries.
III. PURPOSE OF CONSULTANCY
The consultant will develop the final narrative report of the Sport and Play Program. Drawing upon previous narrative reports, the baseline and final evaluation reports, and individual country submissions of the most recent qualitative and quantitative data, the consultant will analyze and compile information on the key achievements of the Sport and Play program over the course of the past 5 years. It is anticipated that the following tasks will be undertaken in the course of the consultancy:
• Desk Review: The consultant will be provided will the final report template and guidelines provided by the donor as well as all relevant program documents including the logical framework, all previous semi-annual and annual reports, baseline and final evaluation reports of the program, an external evaluation commissioned by the donor on the impact of Sport for Development, and individual country reports for the latest reporting period. The consultant will review all documents and seek clarification from the Steering Committee when necessary.
• Consultation with Stakeholders: The consultant will meet periodically (either in person or over the phone) with the Steering Committee at Right To Play’s Regional Office and Headquarters. At the minimum, there will be an initial meeting after signing the contract to outline the steps of the consultancy and clarify all tasks during the course of the consultancy as well as a meeting after the first draft is prepared for discussion and feedback. Additionally, as required for clarification and additional information, the consultant will meet (either in person or over the phone) with key staff from each of the countries of implementation.
• Report Writing: The consultant will prepare the final report of the Sport and Play program - drawing upon all relevant information and data provided – inclusive of achievements, analysis on the success of the program, and lessons learned.
• Review of Part II of the Final Report: While Part II of the Final Report will be prepared internally by Right To Play, the consultant will review the draft Part II and provide feedback to ensure a strong and cohesive report.
IV. SCOPE OF THE REPORT
As per the donor’s guidelines, the final program report should be a stand-alone record of the project and its contribution to development. The emphasis is on cumulative development outcomes at the immediate, intermediate and ultimate levels, supported by quantitative and qualitative evidence for the achievement of those outcomes. It includes analysis of value for money achieved by the project, of key success factors, and of lessons learned.
The final report is intended to be the donor’s principal source of information on completed projects. It should enable a range of readers to appreciate quickly what the project was about, its value, its expected and actual outcomes, how those outcomes were achieved, and how immediate and intermediate outcomes have contributed to ultimate outcomes or could contribute to ultimate outcomes in the future.
The final report will consist of two main sections. Part I will be the overview report which synthesizes and consolidates information and data across all five countries of the program. This is expected to form the main portion of the report and be 20 to 50 pages in length. Part II will include brief individual country reports. This consultancy will include the development of Part I, as well as the review of the draft of Part II, which will be completed internally by Right To Play.
The consultant will directly report to the Regional Program Manager in Accra, who will serve as the point person for this reporting process. The consultant is responsible for the successful completion of the report. The steering committee must give approval on the final draft of the report.
V. TIME FRAME
The scope of this work is expected last approximately 6 weeks in duration, beginning in mid- September.
Week of September 16th:
• Documentation Review
• Steering Committee Meeting
September 23rd – October 8th
• Preparation of First Draft of Part I of the Final Report
October 9th – 15th
• Review of Part II of the Final Report
October 15th – 25th
• Steering Committee Meeting with Feedback
• Finalization of Part II of Report
The consultant is free to adjust the proposed schedule above in order to effectively prepare the report, as long as the key deadlines of submission of the first and final draft reports are met. If there is any delay in the provision of inputs required for the consultant to accomplish his/her tasks, the consultant is required to bring this to the attention of the steering committee.
VI. BUDGET AND PAYMENTS
The prospective consultant will provide their proposed daily rate along with expected assessment of total number of days for each step. The selected consultant will then be compensated at rate approved by Right To Play based on the experience and relevance of the candidate’s proposal. Right To Play will provide an advance payment of up to 25% of the total contract sum for subsistence on contract acceptance signature. Under no circumstances should consultant invoice for more than the agreed contract. Full payment will be contingent on receipt of all deliverables as detailed above with approval of the Final Report by the evaluation committee.
VII. QUALIFICATIONS
The consultant should have the following qualifications:
• Extensive experience writing and developing large, multi-year and multi-country reports
• Demonstrated understanding of child and/or youth development
• Strong analytical, research and writing skills
• Good understanding of the West African context
Preferably the consultant will have the following desirable qualifications:
• Understanding of the concepts of use of sport and play in development contexts and life skills development
• Experience in one or more of the proposed countries (Mali, Benin, Ghana, Liberia, Rwanda)
• Knowledge or experience in working with CIDA programs
VIII. APPLICATION GUIDELINES
Interested evaluators are asked to submit a short proposal containing the following:
• Concept outlining the approach that would be used in developing the report, including the proposed budget
• A cover letter highlighting the consultant’s interest, relevant experience and qualifications
• A CV with references
• An example of a previous report (acting as lead writer)
The following documents will be made available:• Final Report Template
• Final Report Guidelines
• Project proposal
• Semi-annual and annual output and outcome reports
• Logical Frameworks and Performance Measurement Frameworks
• Baseline Evaluation
• Final Evaluation
• Sport for Development Thematic Evaluation conducted by CIDA
How to apply:
Interested consultants are asked to please e-mail applications to: David Caribé, International Programs Coordinator - Right To Play International dcaribe@righttoplay.com
Proposals are to be received by September 16, 2013. Only shortlisted candidates will be contacted.
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