United States of America: Senior Advisors, Finance

Organization: Ipas
Country: United States of America
Closing date: 21 Nov 2014

Overview:

Ipas is an international organization that works around the world to increase women's ability to exercise their sexual and reproductive rights. Ipas seeks two Senior Finance Advisors to develop financial tools and improve financial reporting and reconciliation in Ipas country offices worldwide. The Advisors will participate in internal and external audits; they will also conduct compliance and operational audits for the country offices.

The Senior Advisors report to the International Finance Manager and will be based in either Ipas Headquarters or an alternate telecommuting location such as Washington DC or New York. One Sr. Advisor will cover Ipas Africa country offices and the second Sr. Advisor will cover Latin America and Asia country offices. Both positions require substantial travel.

Responsibilities:

Audit

• Participate in internal/external audits and compliance and operational audits for the country offices.

• Ensure all action items and corrective measures that are a result of external audit, internal audit or compliance visits are completed as scheduled.

Capacity Building

• Conduct regular visits to train Ipas Country Offices’ staff on Standard Operating Procedures (SOPs), monitor and ensure adherence to SOPs.

• Provide on-going capacity building and technical assistance for Country Office finance staff and Country Directors in all areas of accounting, budgeting, the use of Vega FM, financial management and SOP compliance, demonstrating excellent internal training skills.

Procurement Compliance

• Ensure the procurement process in the country offices visited is in compliance with Ipas Standard Operating Procedures. Review subcontracts and consultants agreements as part of limited scope audits.

• Review lease agreements and procurement documents from the country offices.

Financial Compliance and Management

• Review country offices balance sheet accounts reconciliations with supporting schedules and provide feedback no later than the 20^th day of the following month.

• Review electronic supporting documents for selected expenses from various country offices to ensure accuracy and compliance with Ipas SOPs.

•Serve as Acting Country Finance Manager if and when vacancies occur.

• Maintain positive working relationships with the Country Offices’ Finance Managers and Country Directors and respond to finance and SOP related questions in a timely manner with excellent written and verbal communications.

• Develop and maintain tracking system that contains completed checklist/report-card and list of action items from each office visit.

• Work with in-country tax advisors and labor lawyers to ensure that Country Offices are in compliance with the local labor and tax laws. Ensure all Ipas dues to local authorities/government are correctly calculated and remitted as per local statute.

• Review original documentation during Country Office visits that are in support of claims for expenses to ensure compliance with established Finance Standard Operating Procedures.

Requirements:

• University degree in Finance, Accounting or Auditing or Business.

• 8+ years’ experience in international accounting or auditing (international nongovernmental organization experience preferred).
• Strong background in financial management and donor reporting. Ability to establish and monitor high quality internal control measures.

• Demonstrated experience with internal staff training and capacity building in the areas of finance, accounting and audit.

• Compliance and operational audit skills.

• Strong knowledge of Microsoft Office applications (Excel Word, Power Point and Outlook)
• Able to travel to country offices at least 50% of the time, particularly year one.
• Excellent interpersonal skills, ability to work in a collegial manner with others.
• Excellent cross cultural skills.

• Detail oriented, self-directed, able to work reliably on an independent basis.

• Fast learner, excellent with deadlines.

• Experience working in Latin Ameirca, Asia and/or Africa.

• Customer service orientation; excellent problem solving skills.

• Fluent spoken and written English skills.

How to apply:

https://jobs-ipas.icims.com/jobs/1414/senior-advisor-ii%2c-finance/job