United States of America: Senior Awards and Compliance Manager

Organization: Population Services Intl.
Country: United States of America
Closing date: 03 Oct 2014

PSI seeks a Senior Awards and Compliance Manager to provide technical oversight and senior management oversight to the prime and subaward functions in the Grants and Contracts Department to support regional and platform project teams throughout PSI’s programming areas by promoting sound grant and contracts management, timely review and negotiation support of prime awards and oversight of sub-grant awards as well as analysis of agreements, contracts and subaward workflows and templates.

The Senior Awards and Compliance Manager is responsible for drafting some policies and procedures supporting PSI’s administration and management of grants, sub-grants and contracts, specifically for US and other government donors, Global Fund, private foundations; and the implementation of grants management operations to promote compliance across programs. Assist program and technical staff in their understanding of the terms and conditions of grants and contracts by providing donor compliance expertise and advice to ensure that programs are delivered with minimized compliance risk. Ensure proper administration of the Awards Database and oversee the integrity of the data around prime and subaward information to the organization’s management staff at Headquarters, Regional and platforms. Primary to successful performance is the ability to work collaboratively with regional staff and to train and build capacity of local national staff and Sr. Awards and Compliance Officers. The Senior Awards and Compliance manager will work to the highest ethical standards for award management and support sharing of best practices and tools. This position is based in Washington, D.C. and reports to the Director of Grants and Contracts.

RESPONSIBILITIES:

Systems Development:

• Provide senior management guidance to support all aspects of the award processes.
• Develop guidelines, procedures, standards, work processes, manuals, metrics and methodologies for a successful and comprehensive award management system.
• Ensure that tools, systems and procedures support timely and accurate reporting to all users of award information.
• Support liaison between new business and financial teams and systems to ensure continuity, accuracy, and adherence to key processes.
• Assist with developing and maintaining strong working relationships with key partners and stakeholders, both internally and externally, within a multi-disciplinary, multi-cultural environment.

Grants Management and Reporting

• Serve as the point of contact for the management of awards within a regional portfolio.
• Ensure robust organizational awards management systems and controls for maintaining compliance with prime and subaward tracking requirements.
• Develop standard templates and terms and conditions for award documents, subawards, contracts and corollary instruction and guidance documents.
• Ensure effective and efficient operations in the areas of prime and subaward administration (grants, cooperative agreements and contracts).
• Ensure accuracy of manual and electronic award files.
• Develop tools and indicators to ensure quality and timeliness of all aspects of award processing and management.
• Support communications with funders regarding the use of award funds for complex negotiations
• As requested, conduct support or training field visits for compliance to applicable rules and regulations.
• Assist in trouble-shooting issues as they arise.
• Ensure that subawards are being effectively monitored and continuously contribute to PSI’s sub-award management capacity.

Training and Capacity Building

• Lead the Awards and Compliance training support function by developing, organizing and presenting training modules (In-country, Webex, and HQ brown bag sessions).
• Provide regular support and guidance to Sr. Awards and Compliance Officers as they develop training and capacity building skills.

Supervisory Responsibilities

Directly supervise Senior Award & Compliance Officers in accordance with the organization's policies and applicable laws, including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employee; and addressing complaints and resolving problems.

QUALIFICATIONS:

• MS/MA/MBA or equivalent years of experience. Additional years of relevant work experience may be substituted for education requirement.
• 5-8 years in international Prime and/or Subaward/Subcontract Administration.
• Demonstrated knowledge and prior experience working with major development funders rules, regulations and awards structure, including but not limited to the United States Agency for International Development (USAID) Global Fund, KfW, DFID and other funding experience.
• Previous experience with international nonprofit organization preferred.
• High level of attention to details in all aspects of work responsibilities.
• Excellent interpersonal skills to effectively interact with all levels of staff and sub-recipient award recipients.
• Proven ability to create and maintain effective systems for managing information, and tools for making information accessible and understandable to a broad audience.
• Able to explain complex legal, regulatory, and administrative information to a broad range of individuals from various backgrounds.
• Proven experience and ability to motivate and manage personnel in a dynamic and growing work environment.
• Prior supervisory experience required.
• Working knowledge of database applications, word processing and Excel, as well as experience with accounting software.
• French/Spanish language skills highly desired.

STATUS:

• Exempt
• Level 5

Please apply online at www.psi.org

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.

Apply Here

PI83601911

How to apply:

Apply Here