Country: United States of America
Closing date: 13 Dec 2014
Position Title:C3 Grant and Compliance Manager
Location: Baltimore
Reports To: C3 Operations Director (direct) and Manager, Financial Management Unit – Grants and Contracts (indirect)
DSPN:
About CRS:
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Job Summary:
The Comprehensive Care for Children Affected by HIV and AIDS (C3) is a five-year, global USAID funded project to improve the health and well-being of orphans and vulnerable children affected by HIV and other adversities. It will do so by supporting systems and structures at country and regional levels for promoting evidence-based interventions to protect against risk, interrupt cycles of vulnerability, and build pathways to resilience leading to an AIDS Free Generation and contributing to overall improvements in quality of life and productivity in vulnerable children and their families.
Overall responsibilities of the Grant and Compliance Manager include communications and compliance on C3 financial issues. Specific responsibilities include preparing agreements, reviewing CRS and subrecipient financial reports, and conducting trainings in financial monitoring and reporting. This position requires strong demonstrated experience in the areas of finance and program management, as well as a strong knowledge of donor, especially USG grant agreements, funding mechanisms and requirements. In addition to an oversight and monitoring role, the Grant and Compliance Manager will ensure that both programming and operations staff improve their understanding of different granting mechanisms and build their capacity to adhere to donor regulations related to reporting, invoicing, and asset management and purchasing.
Overall Responsibilities:
Grant responsibilities include:
a) Serve as principle point of contact and expertise on C3 grant management and compliance issues with sub-grantees, CRS/HQ Finance, Global Finance and Compliance staff, ensuring that all relevant staff are aware of donor requirements. Provide technical support to ensure compliance.
b) Support timely agreement development/ review/ approval, both at the level of CRS and subrecipients, ensuring adherence to both internal CRS and donor requirements.
c) Provide guidance and support for the timely assessment of partner financial management capacity and ability to adhere to any specific donor requirements. Develop related action plan with program and finance staff to address any capacity/system gaps.
d) Undertake vetting of potential consultants and subawardees.
e) Prepare and lead sub-agreement opening, mid-term review, and closure meetings, with support of relevant C3 and country program staff, to ensure broad understanding of donor terms and requirements.
f) Maintain the sub-agreement filing system for easy and immediate access to information.
g) Maintain a reporting tracking and communication system to ensure that subrecipients adhere to reporting deadlines, milestones, expiration dates, and any donor-approved changes in grant procedures.
h) Follow up with C3 management team, C3 country programs and HQ Finance and Grants and Compliance colleagues on any identified issues/questions on grant conditions/need for modifications or clarification.
Reporting responsibilities include:
i) Prepare financial reports in SUN systems/Q&A and JDE, which will support easy reconciliation and budget monitoring of the project.
j) Review subrecipient and C3 country subproject monthly financial reports.
k) Take the lead in working with C3 Program Managers in the preparation of donor financial reports and facilitate HQ review prior to donor submission.
l) Anticipate and assist C3 Project Director and C3 country program staff to respond to donor requests related to budgets, spending and reporting.
m) Anticipate and assist C3 Project Director and C3 country program staff to respond to CRS and sub-grantee questions related to budgets, spending and reporting, and encourage information sharing that will allow them to become familiar with requirements and practices of enforcement of donor/CRS finance policy.
Compliance responsibilities include:
n) Assist with financial audit preparation and implementation. Ensure timely closure of finance audit recommendations related to donor compliance; participate in preparation, implementation and monitoring of related action plans.
o) Update as needed the finance section of the project’s operations manual in collaboration with OPEX staff or as delegated.
p) Develop tools and communication pieces to ensure C3 staff and sub-recipients are aware of and implement donor policies on compliance issues such as proper time-keeping, branding and marking, and travel.
q) Lead C3 project financial close out in each country of implementation.
Agency-wide Competencies (for all CRS Staff):*These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.*
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
CRS Program Manager Competencies: These competencies apply to all Program Managers and are rooted in the mission, values, and guiding principles of Catholic Relief Services.
· Sets clear goals and manages toward them
· Collaborates effectively with staff and stakeholders
· Manages financial resources with integrity
· Applies program quality standards to project design and organizational learning
Supervisory Responsibilities:None.
Key Working Relationships:
Internal: C3 Operations Director;Manager, Financial Management Unit – Grants and Contracts; Overseas Finance; Domestic Finance; Operational Excellence Department; PIQA.
External: Consortium members, subrecipients, C3 country program staff, USAID
Personal Skills:
- Excellent oral and written communication and interpersonal skills.
- Experience in setting and monitoring complex budgets.
- Desire to work in a collaborative, proactive, and multicultural team environment, but able to work independently.
- Ability to maintain strong customer service.
Qualifications:
- Minimum Bachelor’s Degree in Finance/Accounting or related field. Masters Degree preferred.
- Professional qualification in accounting (ACCA, CPA or equivalent), preferred.
- Minimum 5-7 years of progressive grants management experience.
- Thorough knowledge of and experience with grant financial reporting.
- Strong knowledge of all MS Office programs required. Knowledge of Sun Systems and JD Edwards preferred.
- Knowledge of fund accounting and U.S. Government funding regulations for non-profit organizations.
- Strong communication and presentation skills. Ability to train financial and non-financial staff of all levels.
- Self-guided, strong organizational and planning skills.
- Willingness to work additional hours during critical implementation periods.
SUN System/ Q&A exposure and competence will be an added advantage, or ability to learn quickly.
ALL APPLICANTS MUST BE LEGALLY AUTHORIZED TO WORK IN THE U.S. AT THE TIME OF APPLICATION.
Language Requirements: Fluency in written and spoken English, French language skills a plus.
Travel Requirements: International will be requested.
Disclaimer Clause:
This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with this position.
How to apply:
Create a profile and apply on CRS' website at: https://www5.apply2jobs.com/CRS/ProfExt/index.cfm?fuseaction=mExternal.s...
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