United States of America: Administrative Manager

Organization: Search for Common Ground
Country: United States of America
Closing date: 30 Sep 2014

The Organization

Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 500 staff worldwide, SFCG implements projects from 56 offices in 35 countries, including in Africa, Asia, Europe, the Middle East, and the United States. The organization is an exciting and rewarding place to work, with dedicated and enthusiastic staffs who love their work. You will be joining a highly motivated staff with a good team spirit and there will be opportunities to grow in the role.

Summary of Position

The Administrative Manager plays a key role in the management of the organisation, providing the leadership on SFCG’s Administrative standards and serving as Office Manager of the Headquarters Office in Washington, D.C. and New York. This position also ensures that SFCG has the proper procedures and systems in place to ensure that the organization is in compliance and operating efficiently. This position is based in Washington, DC and reports to the Vice President of Strategic Initiatives of SFCG and works in close collaboration with other members of senior management and Search’s field offices around the world. The position collaborates closely with Programme Directors, managers and staff worldwide.

Duties and Responsibilities:

• Oversees Compliance with world-wide standard operating procedures;
• Oversees Operations Policies and Procedures & Operating Manual Oversight;
• Supports Risk Management, including managing and administering several Insurance Policies for SFCG;
• Supports New Office Start-Up and Close-Out;
• Oversees Logistics for Big Week and manages the Big Week Coordinator;
• Serves as Office Manager for the DC and NY Office, including managing relationships with various vendors, allocation of Office Space for Staff, liaison with building landlord;
• Support the integration process between SFCG and SOLIYA;
• Organizes & facilitates monthly staff meetings and other in person and provide logistics for virtual meetings;
• Manages the Administrative Assistant and Receptionist;
• Develops and manages the operations budget;
• Implements annual building maintenance plan;
• Oversees DC and NY office systems orientation and DC Searchers Guide;
• Oversees DC and NY Office Safety & Security including, Datawatch control/access, key system, and safety training;
• Ensures that the field offices are in compliance with local insurance requirements (e.g. vehicle);
• Oversees and monitor the use of the Operations Help Center;
• Serves as the main contact for travel booking for SFCG employees.

As job descriptions cannot be exhaustive, the position-holder may be required to undertake other duties that are broadly in line with the above key duties.

Qualifications

• Minimum of 5 to 7 years of successful experience in Administrative Operations work;
• Bachelor's degree in related field preferably Business Administration;
• Extremely detail oriented and highly organised;
• Proven ability to develop and implement policies and procedures, new initiatives, long-term plans and programmes and to evaluate work accomplishments;
• Past experience in project management, events management and risk management;
• Ability to establish and maintain effective relationships with managers and employees throughout the organisation;
• Must be pro-active and demonstrate leadership ability and creative problem-solving;
• Ability to thrive in a dynamic and fluid environment;
• Advanced level of proficiency in excel and word;
• Excellent managerial and interpersonal skills;
• Excellent communication skills;
• Must have the ability to lift at least 40-50lbs.

How to apply:

Please send a cover letter, resume, to https://sfcg.bamboohr.com/jobs/view.php?id=116. Please be sure to include projected start date, salary range, and to mention where you found this posting. No phone calls please. Only applicants invited for an interview will be contacted. Please see our web site www.sfcg.org for full details of our work.