Country: Haiti
Closing date: 04 Oct 2014
Purpose:The Program Coordinator-PISANS Program (PC) plays an important role in the United Methodist Committee on Relief (UMCOR) programming in Haiti. UMCOR’s program areas in Haiti focus on continued earthquake recovery and development activities. The PISANS program is a community integration project that seeks to integrate 154 families resettled to new houses in the DLA 1.5 settlement site, into the host community of Haut Damier, near Cabaret; and to ensure the management of the new settlement site is effective and transparent. Interventions in integration include, but are not limited to: water, sanitation and hygiene, livelihoods and shelter and reconstruction. Interventions in settlement management include training local government agency managers and residents committees in how to manage the housing complex effectively – collect rents and fees, make contracts with service providers for utilities and maintenance, deal with resident complaints etc.
The position is based in Cabaret with travel as needed to other parts of the country. The position is through June 2015 with the possibility of extending depending upon performance and funding.
The PC works under the UMCOR Deputy Head of Mission-Program and is part of the Senior Management Team. The PC will also work closely with Port-au-Prince based Head of Mission; Finance Director; as well as Operations Unit staff HR; Logistics; and Procurement.
Essential Functions:The Program Coordinator (PC) is responsible for the successful achievement of the goals and objectives of the PISANS project, He/she is responsible for the safety and wellbeing of the project staff and is head of the Cabaret field office. The PC will lead community engagement/community liaison in Cabaret to smooth the way and keep information flowing between local authorities, beneficiaries and other stakeholders in Cabaret. An essential role of the PC is to ensure coordination with the three technical Sector Coordinators in Port au Prince.
Candidate must have direct management experience, Chief of Party or Deputy Chief of Party for a USAID grant understanding the reporting requirements, strict procurement policy and goal oriented approach.
Highly preferred is knowledge of social housing – hands on experience in management of social, low-income or cooperative housing: ability to set up systems for communications between residents and management responsibilitie s; ability to set up management systems and routines for rent and fee collection; ability to improve communications between management and residents committee including training and support in how to communicate effectively, conflict resolution; and ability to build capacity in stakeholders to manage the site effectively in a transparent way.
This position demands the ability to live in basic and at times difficult conditions, commitment to humanitarian principles, beneficiary service and program excellence; as well as strong communication, administrative, management, interpersonal and leadership skills. The successful candidate will be able to operate professionally with minimal supervision.
Responsibilities: The PC holds primary responsibility for planning and implementation of project activities including community engagement/liaison in Cabaret and Haut Damier with Donors and Government of Haiti representatives, UN, National, and International NGOs, as well as a variety of implementing partners at the local level. The PC holds primary responsibility for ensuring PISANS project implementation is USAID donor compliant. The PC supports the relevant technical Program Coordinators in program implementation.
Responsibilities include but are not limited to:
· Work planning with staff
· Community engagement/Liaison: Ensure clear beneficiary communication and participation in activities. Anticipate and appropriately resolve any conflict arising from the program -including clarifying any misunderstandings of program goals and/or related community tension over implementation.
· Represent UMCOR and collaborate, plan and liaise with key local government officials, USAID, UN, NGOs, implementing partners and community members in the execution of program activities, especially the PISANS project Steering Committee.
· Supervise and mentor the national ‘Community Engagement Manager’. Conduct periodic performance appraisals for the Cabaret office based operations and community liaison staff. (Contribute to the appraisals of technical staff based in Cabaret – whose primary work evaluation will be conducted by the Sector Coordinators in PaP)
· Supervise Program staff in the field, specifically for compliance with work plans, time and attendance, supporting their operational/administrative needs and requests – transportation, communication, operations purchasing.
· Prepare and submit monthly and quarterly progress reports on all project activities, detailing the progress towards objectives and achievement of the outputs and impact, challenges faced and how they were resolved and recommendations for project design for future replication of project activities.
· Work closely with the Sector Program Coordinators and Deputy Head of Mission in Port Au Prince, in the harmonization of the PISANS project with other similar activities across the organization .
· In conjunction with the Sector Program Coordinators and Deputy Head of Mission-Program, participate as requested in any assessment missions with other stakeholders in the area, representing UMCOR in terms of preparation, training, and analysis and reporting of findings and recommendations.
· Management and tracking of project budget and field office operation budget to meet UMCOR and donors’ requirements. Liaise with the Deputy Head of Mission-Program and Finance Director in monitoring expenditures to ensure that expenses are in line with allocated budgets.
· Manage and supervise the Cabaret field office in related human resources, administration, logistics, procurement, and finance, under approval limit authority from the Port au Prince Office.
· Represent UMCOR at local level or PISANS Program specific coordination meetings/forums to foster positive interaction and good working relations with all partners. Prepare or coordinate the development of visibility material as requested (reports, photos, stories, videos etc.)
· Report on the security situation, making decisions that enhance safety of UMCOR staff and assets
· Ensure lessons learned in monitoring and evaluations are captured, understood by all program staff and incorporated into UMCOR programs through participation in systematic review and evaluation processes
· Other duties as assigned by Head of Mission.
QUALIFICATIONS AND PROFESSIONAL EXPERIENCE:
· The position requires a relevant Master’s Degree, preference to study in Public or Social Housing Administration/Management, or related fields.
· Experience in managing USAID projects is essential
· English fluency required, French fluency preferred, knowledge of Creole highly desired.
· Minimum five years of progressive experience managing staff teams, budgets, community engagement liaison, at least two years in a Third World location, preference to those with Haiti experience.
· Experience working with housing projects preferred, integration of displaced into host communities to promote sustainable community recovery and development programs, preference to those with experience across a variety of sectors (water and sanitation, livelihoods and reconstruction).
· Experience with community level conflict resolution and promoting peaceful co-existence across host and new beneficiary communities.
· Experience in capacity building – developing training material and conducting training
· Highest degree of professionalism and personal integrity and accountability.
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KNOWLEDGE:
· Working knowledge and experience of humanitarian principles, SPHERE and UN standards and protocols and procedures preferred
· Strong representation, negotiation and coordination experience
ABILITIES:
· Must have a team-oriented, inclusive work style with excellent interpersonal and team building skills.
· Must possess strong diplomatic abilities, maturity and ability to interpret and foster cohesion within the local political dynamics
· Strong analytical, problem solving and decision making skills
· Proactive attitude, ability to work independently with minimal supervision
· Ability to understand and respect the cultural, religious and political environment and to work patiently but resolutely to build the capacity of local staff.
· Ability to successfully resolve conflicts which threaten the implementation of the work.
· Ability to work under, at times, unstable security conditions, and under administrative and programmatic pressures; must demonstrate flexibility to adapt to changing requirements. This position will be based in Cabaret, Haiti with very basic living conditions. Successful candidate must be willing to live and work in a challenging environment with minimal direct supervision.
How to apply:
If you meet the minimum requirements, submit your cover letter, resume and complete the position related questions on our Careers page at http://ch.tbe.taleo.net/CH07/ats/careers/requisition.jsp?org=GBGM&cws=1&... telephone inquiries please. Only candidates selected for an interview will be contacted. Applications received by September15, 2014 will receive priority review. Others will be reviewedon a rolling basis, with hiring at the earliest possible date. The position will remain open until filled. Thank you for your interest in UMCOR.
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