Country: United States of America
Closing date: 30 Sep 2013
Organization Overview:
The International Economic Growth Division conducts projects in agriculture, economic development, labor, privatization, environment, and trade. We work in developing countries in Africa, Asia, Latin America, Eastern Europe, and the Middle East. Our clients include the US Agency for International Development (USAID) and multilateral financial institutions such as the Inter-American Development Bank and the World Bank.
Minimum Qualifications:
BA/BS with 3 years of experience OR the equivalent combination of education and experience.
Job Responsibilities:
Contract Administration: Prepare consultant agreements; ensure all backup information is according to Abt and client's standards. Identify tasks and activities that require client's approval. Monitor implementation of subcontracts and prepare modifications if necessary.Contract Review: Review and negotiate terms and conditions with vendors and other suppliers. Create standard or intermediate complex modifications to subcontracts and work with contract ops if necessary. Draft and submit specialized contract correspondence to clients on various contractual issues that arise during performance.Contract Procedures: involved in development of contract management procedures; inform and train Abt employees and contractors on contractual procedures.Compliance: ensure all expense reports have been filled out according to Abt, government and/or client's standards; monitor compliance issues and ensure forms are complete and in accordance with Abt, government, client or/and local requirements; ensure that all actions and new agreements are within Abt's and the client's regulations; control timelines and initiate corrections if timelines are not met. Instruct new staff on requirements for procedures, policies and forms.Financial Reporting: prepare monthly/quarterly reports.Financial Administration: process several operating expenses (employee and consultant expense reports, subcontractor invoices, purchase requisitions, etc), follows up with accounting to ensure payments have been made. Monthly reporting and financial analysis, track expenditures in Oracle and reclassify if necessary. Assist field office with financial tools. Might be involved in cash management. Request approvals for expense reports and purchasing. Ensure timely payment and follow up with Accounting.Budgeting and Revenue Planning: prepare budgets and revenue plans based on information from the Project Director. Advise PD on potential financial problems. Prepare budgets for every contract modification based on financial information received from supervisor and client. Compare posted cost and revenue to actuals processed. Research issues and initiate correction.Cost Proposal: Prepare cost and pricing proposals for new subcontracts where Abt is a subcontractor. Determine, under guidance of Area management, the business management objectives and ensure feasibility within the terms of the contract. Develop cost and pricing proposal templates; prepare cost and pricing data with cost notes/justifications for individual cost elements; request cost data from subcontractors, consultants and vendors. Submit fully-responsive cost proposal to client; and provide all documentation to support selection of team members and proposed pricing.Risk Analysis: monitor contract risks and inform supervisor of any potential problem. Review non-pricing risk factors (conflicts of interest, rights in data, etc...) and determine proper response(s) in proposals.Project Tracking: track submission of contract deliveries, follow up with Abt staff or subcontractor if problems arise.Procurement: coordinate all procurement requests and maintain file, control if purchased goods are received in good order. Maintain procurement files and track procurement.Logistics: coordinate travel for staff and consultants; ship goods to the field; sort all mail to the field and send it, maintain files.Liaison with HR: assist with the hiring and recruiting processes; actively involved in recruiting for the field office. Ensure compliance to the internal Abt procedures and inform field hiring managers.Contact with field employees and/or other departments: Instruct new staff and consultants on use of forms and other administrative processes. Follow up with accounting on status of operating expenses.Site Office coordination: Support new site start up by providing guidance on administration policies and procedures. Provide general administrative support to the field offices.Client Relations: liaise with project and contract officers to obtain further information if needed.
Skills Prerequisites:
Fluency in French is required.
How to apply:
Please apply online at: https://jobs-abtassociates.icims.com/jobs/8223/finance-%26-contract-anal...
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